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#How to copy text formatting in word how to
#How to copy text formatting in word Pc

Paste Options appears in the pop-up menu. This time, right-click in the area where you want to paste the selected text. You can also select the right option before you paste it. Each option provides a preview to help you pick the right one. Hover your mouse over the different options, and you can choose to keep the source formatting, merge the formatting, paste it as a picture, or paste it as plain text ( Figure A). Click the Paste Options button that appears right after you pasted the text. The pasted text either retains its original formatting or takes on the formatting of the surrounding text either way, let’s say the formatting is not what you want. Position your cursor in the right spot and press the usual Ctrl/V to paste the text. Select a word or line of text with one type of font or attribute and move it to an area of text with different formatting.

#How to copy text formatting in word Pc

Launch Microsoft Word on your PC and open a document with text–use a document that contains different text formatted with more than one font or attribute. SEE: 50 time-saving tips to speed your work in Microsoft Office (free PDF) (TechRepublic) (I’m using the latest version of Microsoft Word from an Office 365 subscription, but the steps apply to the past few flavors of Word as well.)

#How to copy text formatting in word how to

Let’s look at how to control Word’s copying and pasting. The secret to using copy and paste in Word is to set it up properly ahead of time, but you can also control the content just before and just after you paste it. Other times, the pasted content affects the surrounding text. Sometimes the content you paste doesn’t retain or use the formatting you want. Here's how.Ĭopying and pasting content in Microsoft Word can be a time-saver, but it can also be frustrating. You can customize the formatting of pasted content before and after it's pasted in Microsoft Word. Press “OK” once you’ve made your selection.How to control copying and pasting in Microsoft Word This will cause all text pasted to Microsoft Word to appear in plaintext by default.

Click “Advanced” in the sidebar and change “Pasting from other programs:” to “Keep Text Only”.

Pressing this shortcut doesn’t paste into the document immediately, but instead opens the Paste Special menu, where you need to click “Unformatted Text”, and then press “OK”.Ĭhange your options to paste without formatting by defaultįirst, click the “File” button in the top-right of your ribbon. Though it’s not as streamlined as, Word also has its own paste without formatting shortcut.

Use the paste without formatting shortcut in Word.

This will be plaintext with no bullet points, bold or source font. – Keep text only: Paste without any formatting. You can press M after opening the menu to access this quickly. – Merge formatting: The text you paste will match the font of your document, but keep core formattings such as bold, italics, and bullet points. You can press K after opening the tooltip to select this quickly. – Keep source formatting: The text remains as you copied it, with any bold, italic, heading, and other formatting in place. You have the choice between three icons, which, in order, do the following: Click it, (or press Ctrl) to bring up the paste options menu. When you paste text in Word, it should surface a small paste icon near the end of the text. So, how do you copy and paste without formatting in Word? We’ll show you a few methods below:

Pressing Ctrl + Shift + V instead does…absolutely nothing. Unfortunately, while many applications respect the shortcut above, the Microsoft Office suite is a notable exception.